Job Information
Compass Group, North America Executive Assistant - Pacific Division in Fremont, California
Canteen
Pay Grade: 13
Salary: $95,000 - $125,000
Other Forms of Compensation:
Growth. Opportunity. Excellence.
Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary.
Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry.
Come grow with us. We are Canteen.
This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email then you can check the status under Careers in PeopleHub by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com. Click here (https://cpgplc.sharepoint.com/sites/na-mycompass/corp-services-hr/shared%20documents/myreferral%20salaried%20instructions.pdf) to view the step-by-step instructions to refer a friend to this position.
Job Summary
The Executive Assistant provides critical support primarily to the Pacific Division President across a number of areas as outlined below. She is looking for a bright, tech savvy, growth-oriented person to help her ramp into the role and create new systems.
About our ideal candidate:
Highly organized, enjoys making order out of chaos, efficient yet kind
Disciplined, detail-oriented, and even-keeled
Flexible mindset, problem solver, systems-thinker
Loves helping people, deeply empathetic
Effective communicator across all levels of the organization
Models best practices and demonstrates a high bar
Able to make sound independent decisions using informed judgment and available information
Key Responsibilities:
Support the President primarily and provide additional support to senior team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Create, maintain, and continuously improve internal processes that support the senior team, and coordinate resources to speed up workflows
Manage communication with employees
Plan and orchestrate work to ensure that the President’s priorities are met, organizational goals are achieved, and best practices are upheld
Manage professional and personal scheduling for President, including agendas, mail, email, phone calls, client management, and other company logistics
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Manage President’s travel logistics and activities, including accommodations, transportation, and meals
Provide administration and office support
Coordinate programs, events, and conferences, including annual division meeting consisting of 50-100 attendees
Assist in various HR/Payroll tasks such as tracking PTO, authorizing phone stipends, and processing miscellaneous off-cycle payments
Organize team communications
Perform other duties as assigned
Required Qualifications:
Highly proficient in Microsoft Office Suite, in particular Excel, Outlook, and PowerPoint
Ability to learn several company and industry-specific systems
Four or more years of experience in an administrative role reporting directly to upper management
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees
Ability to travel up to 50%
Preferred Qualifications:
Bachelor’s degree from an accredited college or university preferred
Experience in overseeing budgets and expenses
Experience in developing internal processes and filing systems
Prior experience as an executive assistant
Apply to Canteen today!
Canteen is a member of Compass Group USA
Click here to Learn More about the Compass Story (http://www.compass-usa.com/our-story/)
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Applications are accepted on an ongoing basis.
Canteen maintains a drug-free workplace.
Associates at Canteen are offered many fantastic benefits.
Medical
Dental
Vision
Life Insurance/ AD
Disability Insurance
Retirement Plan
Paid Time Off
Holiday Time Off (varies by site/state)
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)
Req ID: 1312655